Any couple booked with The Ellis can enjoy our all-inclusive wedding packages that help to take the stress and complications out of wedding planning. With your wedding package, every couple is guaranteed a Detail Meeting with one of our Wedding Coordinators to help bring your wedding vision to life.  

Your Detail Meeting is a critical step in finalizing the vision for your big day. It’s the perfect opportunity to dive into specifics and make sure you are familiar with all elements of your package and contract with the venue. To help you out, here’s a detailed guide to the questions you should prepare to ask to make the most of this meeting and elevate your wedding experience.  

• What is included in my per-person cost?  

Make sure to clarify with your Wedding Coordinator early in the planning process what is included in your package with The Ellis. Confirm the details of your catering, beverage packages, tables/floorplans, and set up and tear down. Understanding what is included versus what are enhancements will help avoid surprises when you finalize your budget. It will also help you understand everything handled for you with an all-inclusive venue.  

• What are the package inclusions versus enhancements?  

Ask your Wedding Coordinator about package enhancement opportunities so that you can get a clear breakdown of what comes standard with your package and what counts as an upgrade. This might include options like custom lighting, decor enhancements, delicious catering add-ons, or specialty bar services like espresso martinis or a champagne tower pour!  

• Can you provide examples of different timelines for my wedding day?  

If you are still deciding on your day’s exact timeline and flow, request to see different timelines based on varying ceremony start times and venue access times. This will help you visualize your day’s flow and adjust to your preferred schedule.  

• How can I enhance my table settings?   

Elevating your place settings is a beautiful way to bring extra detail and luxury into your tablescapes and wedding design. You will have time during the meeting to explore The Ellis’s options for table settings, such as chargers, specialty linens, or upgraded flatware. Ask about available colors, materials, and styles to match your wedding aesthetic. You will also be able to ask about floral centerpiece upgrades through Fiori Florals! 

• Do you have recommendations for photographers or other vendors?  

Your caterer, bar services, cake, DJ, and centerpiece florals are all taken care of in-house with your Ellis package. However, this leaves a few vendors for you to find that match your personal style and budget. If you’re still finalizing your vendor list, ask for referrals for photographers, videographers, and hair & makeup teams, etc. Our Wedding Coordinators often have a personal list of trusted professionals who are familiar with the space that they would be happy to recommend as well! 

• When are my final guest count numbers and package decisions due?  

Make sure you are aware very early on in your venue process about when certain decisions become final and when final guest numbers are due. Make sure to write these final dates down wherever you will best be able to keep track of them, whether in your shared calendar, a phone reminder, or somewhere you will see it as you wedding plan! 

• What are your best tips for gathering last-minute RSVP counts? 

Managing RSVPs as it gets closer to the wedding date can sometimes be challenging. In your Detail Meeting, take the time to ask your Wedding Coordinator for effective language or strategies they recommend to ensure guests respond promptly and accurately.  

• What are the logistics for photographers and other vendors?  

Ensure you understand the recommended arrival times, setup needs, and designated areas for photographers, videographers, and other vendors, as well as when you and your wedding parties can arrive on-site before the wedding ceremony.  

Getting Ready for Your Detail Meeting

In conclusion, your Detail Meeting at The Ellis is more than just planning—it’s a chance to create a wedding day that reflects your unique vision and runs smoothly. By preparing for this exciting and important meeting, you’ll feel confident and organized as you get closer to your wedding day! From clarifying package details to sorting logistics and design specifics, this meeting lays the foundation for putting together a perfect celebration.  

At The Ellis, our Wedding Coordinators support and guide you every step of the way, allowing your wedding planning experience to be fun, memorable, and easy.  

If you are ready to start your journey with you Ellis wedding- schedule a tour or inquire with us today. We can’t wait to bring your love story to life in an unforgettable way for you and your guests!